Privacy Policy 

Stephenville Speech & Language Center, PLLC

Introduction

Stephenville Speech & Language Center (“the Center,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you visit our website, schedule services, or receive treatment

By using our website or services, you consent to the practices described in this Privacy Policy

Information We Collect

We may collect the following types of information: 

2.1 Personal Information 

Information you voluntarily provide, including: 

• Name 
• Contact information (email, phone number, address) 
• Date of birth 
• Insurance details 
• Emergency contact information 

2.2 Health Information (Protected Health Information – PHI) 

As a healthcare provider, we collect PHI necessary for evaluation and treatment, including: 

• Medical history 
• Developmental information 
• Therapy notes 
• Assessment results 
• Physician or school reports 
• This information is protected under HIPAA

2.3 Website & Technical Data 

When you use our website, we may automatically collect: 

• IP address 
• Browser type 
• Device information 
• Pages visited 
• Cookies and usage data 

This helps us improve website performance and user experience

How We Use Your Information

We use your information for: 

• Scheduling and managing appointments 
• Providing speech‑language therapy services 
• Creating treatment plans and clinical documentation 
• Communicating with you about services, billing, or updates 
• Insurance verification and claims processing 
• Improving website functionality and user experience 
• Legal, regulatory, or compliance purposes 
• We do not sell or share your information for marketing purposes, unless authorized by you in writing

HIPAA Compliance

We follow all HIPAA regulations to protect your PHI. Your health information may be used or disclosed for: 

• Treatment 
• Payment 
• Healthcare operations 
• We will not disclose your PHI without your consent unless required by law

Sharing Your Information

We may share information with: 

• Insurance companies 
• Physicians, specialists, or schools (with consent) 
• Billing services 
• Authorized caregivers or guardians 
• Legal authorities when required 
• We do not share information with third parties unrelated to your care

Data Storage & Security

We use industry‑standard safeguards to protect your information, including: 

• Secure electronic health record systems 
• Encrypted communication when possible 
• Restricted access to PHI 
• Secure physical storage for paper records 
• While we take strong precautions, no system is completely immune to security risks 

Cookies & Website Tracking

Our website may use cookies to: 

• Improve functionality 
• Remember preferences 
• Analyze website traffic 
• Enhance user experience 
• You may disable cookies in your browser settings, though some features may not function properly 

Third‑PartyServices 

Our website may link to third‑party platforms such as: 

• Scheduling tools 
• Maps 
• Payment processors 
• We are not responsible for the privacy practices of these external sites. We encourage you to review their policies 

Your Rights

You have the right to: 

• Access your records 
• Request corrections 
• Request restrictions on use or disclosure 
• Receive a copy of this Privacy Policy 
• Request confidential communication methods 
• File a complaint if you believe your privacy rights were violated 
• Requests may be submitted in writing to our office 

Children’s Privacy

We collect information about children only with the consent of a parent or legal guardian. We do not knowingly collect data from children without proper authorization 

Changes to This Policy

We may update this Privacy Policy at any time. Changes will be posted on our website, and continued use of the site constitutes acceptance of the updated policy

Contact Information

Stephenville Speech & Language Center 1115 Alexander Rd.
Stephenville, Texas 76401 Phone: 254‑459‑1820 Email: kaja@stephenvillespeech.com